This list can be used as a quick reference to determine what method you should use to report a computer or network-related problem. A general rule of thumb is that it directly affects several public or staff computers, or if it is preventing several patrons from home accessing our services, it is a normal Level 1 issue . All Criticality Level 1 issues should be reported to Systems Dept. as soon as possible, preferably via telephone or directly in person. Keep trying the list of contacts until you are able to reach someone. Leave voicemail if necessary but continue to attempt to reach a Systems Staff member. All Criticality Level 2 issues should be sent to Systems Work Request or leave a voicemail message on a Systems phone extension. All Criticality Level 3 issues should be able to be fixed by a staff member and should not require Systems assistance. If you are unsure about how to fix the problem, ask a colleague for assistance or report it to your department supervisor (or the supervisor on duty.) Please check to see that power and network cabling is in-place and secure before reporting problems. Often, a simple reboot of the computer will resolve many problems related to systems hangs.
| SYSTEM | CRITICALITY LEVEL | EXAMPLES |
| Horizon server | 1 | No client computers can connect to Horizon |
| HIP (web catalog) | 1 | Cannot search, cannot login to My Account, cannot place requests, cannot access |
| Internet connectivity | 1 | No Internet access from any PC |
| 1 | No one can access email after several attempts | |
| http://www.lanepl.org | 1 | Library home page not coming up, pages missing, important errors |
| PHAROS Sign-Up | 1 | Patrons cannot login to internet computers, card numbers are not authenticating, unable to connect to Pharos Nerve Center |
| TeleCirc server | 1 | TeleCirc making multiple “bad” calls to multiple patrons, affecting many patrons |
| PC Reliance | 1 | Help setting up, problems with uploading data |
| Wireless connectivity | 2 | Wireless access for the public |
| Stolen equipment | 1 | Also report to branch head immediately |
| Horizon client | 1 if circulation PC otherwise 2 | Client cannot connect to server, password or login problems on a single PC or with a single username |
| http://staff.lanepl.org | 2 | Cannot access staff site, pages missing, corrections needed |
| Self-check machine(s) | 2 | Self-Checks not responding or are hanging; changing |
| Network Printers | 2 | Printers acting abnormally |
| Desk Printers | 2 | Printers acting abnormally |
| Microsoft operating system | 2 | Problems using, or accessing, any Microsoft product including the operating system |
| Remote access to research databases | 2 | Cannot login to remote databases |
| Internet Filter | 2 | Patron reports site being blocked/unblocked incorrectly |
| Symantec Anti-Virus | 2 | Anti-virus scanner not running (alerts from software that machine is infected would be a Level 1 incident) |
| Internet Explorer issues | 2 | Browser configuration issues, need plug-ins, excessive pop-ups, stuck screens, certain pages not working |
| Mechanical problem with individual computer(s) | 2 | Drive broken, won’t boot, monitor broken, mouse needs replaced |
| Floppy disk or CD problems | 2 | Drive(s) not working, CD burners not working |
| Local Power outage | 2 | Power goes out at local building; do not go on PC Reliance unless notified Systems (does not apply to BKM, which uses PC Reliance daily) |
| Requests for reports | 2 | Circulation weeding reports, patron reports - 2 – please use the Systems Work Request and provide complete details about what you need |
| Individual database issues | 2 | Cannot access a certain database from any PC, questions about how to use a database that cannot be answered by an Info Services Dept. Head |
| ADP software issues | Contact Business Office | Problem or questions about using ADP software |
| Broken headphones, needs floppy disks, toner or other supplies | Contact Business Office | |
| DebtCollect | Contact Circulation Librarian | |
| Regular printer issues | 3 | Patrons have changed # of pages printed per sheet, needs paper, simple paper jam. NOTE: Needs updating for LPT:One |
| Chip Kruthoffer, Head of Systems 265 South Washington Blvd. Hamilton, OH 45013 Email: c.kruthoffer@lanepl.org; kruthy@gmail.com Office Phone: (513) 894-2706 Home Phone: (513) 896-9889 Huntington, WV: (304) 525-8702 |
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Heidi Patterson, Systems Technician (Fairfield) Christman Hersha, Systems Technician (Administration Building) |